Document Conversion Scenarios
DocXchange and Microsystems Document Conversion/Migration Services can help you with:
- Updating documents to your firm's styles
- Removing legacy numbering and table of contents
- Batch converting documents to PDF
- Detaching documents from network-based templates
- Creating new document designs as a result of a merger
- WordPerfect to Word Conversions
- Updating documents to a newer Word version
Scenario 1: Updating Documents to Your Firm's Styles
A lateral partner moves from another firm to yours, but his/her documents contain the original firm's branded style names.
- Problem: These styles are inappropriate for your firm, and changing them manually is unrealistic. Yet the partner will continue to 'borrow' content—and entire documents—as this work product is very familiar to him/her and his/her line of business.
- Solution with DocXchange or Microsystems Conversion Services: Through batch automation via DocXchange or use of Microsystems (off-site) Conversion services, branded styles can be removed without impacting the visual and/or content fidelity of the document at the rate of 50,000 documents a day.
Scenario 2: Removing Legacy Numbering and Table of Contents
A lateral partner moves to your firm bringing a bevy of documents. These documents contain numbering and table of contents (TOC) artifacts that conflict with your firm automation for the same tasks.
- Problem: When generating a table of contents in your environment, artifacts from the partner's previous firm's TOC tool cause errors and/or unnecessary distraction and inconsistencies inside the document.
- Solution with DocXchange or Microsystems Conversion Services: Remove legacy TOC artifacts so that your automation generates without error, and the needless artifacts are removed.
Scenario 3: Batch Converting Documents to PDF
A lateral partner moves to your firm bringing a bevy of documents along. It is not the policy of your firm to bring these documents into your document management system (DMS) as editable works due to compliance guidance established by your firm's Risk Manager.
- Problem: The lateral lawyer still wants to refer to these documents, printing and viewing them only.
- Solution with DocXchange or Microsystems Conversion Services: In a batch process, migrate all word processing documents from their editable form, into the fixed, yet searchable, PDF format.
Scenario 4: Detaching Documents from Network-Based Templates
A lateral partner moves from another firm to yours, but his/her documents open very slowly in your environment.
- Problem: Documents are attached to no-longer-accessible network-based templates.
- Solution with DocXchange or Microsystems Conversion Services: Detach the lawyer's former firm network-based templates, which often cause serious latency upon document open.
Scenario 5: Creating New Document Designs as a Result of a Merger
Your firm merges with another entity, and each source firm uses its own document and automation design.
- Problem: Documents have no consistency to one another, and it is not possible to represent the firm as a new cohesive entity.
- Solution with DocXchange or Microsystems Conversion Services: Create a new document design for the firm, impart that into work product in a batch process.
Scenario 6: WordPerfect to Word Conversions
A lateral partner moves from another firm to yours, bringing a bevy of WordPerfect documents along. Your firm's document production environment is Microsoft Word.
- Problem: WordPerfect documents are not supported, but the lateral lawyer still wants to refer to these documents.
- Solution with DocXchange or Microsystems Conversion Services: Convert the lateral lawyer's WordPerfect documents to Microsoft Word.
Scenario 7: Updating Documents to a Newer Word Version
Your firm upgraded to a new version of Microsoft Word, but your precedent documents remain in a previous Word version.
- Problem: The Word version that the precedent document collections are in will be phased out and eventually will not be supported.
- Solution with DocXchange or Microsystems Conversion Services: In a batch process, bring precedent collections forward to the upgraded version of Microsoft Word.
